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consolato_newyork

Vital Records

 

Vital Records

VITAL RECORDS 

Vital Records and Citizenship Department
e-mail: newyork.statocivile@esteri.it 
tel: (212) 439-8602

THE DEPARTMENTS ARE ABLE TO ANSWER PHONE CALLS BETWEEN 2.30 AND 4.00.


REQUIREMENTS FOR REGISTRATION OF VITAL RECORDS IN ITALY
 
Any Italian citizen residing abroad must register with the Italian Consulate in the AIRE (Registry for Italian living abroad/Anagrafe degli Italiani Residenti all’Estero). It is mandatory to inform the Aire Office with regard to any changes of residence and to provide the new address, phone number and possibly e-mail address.
 
For more information please see the Section Registry.
 
All certificates submitted to the Consulate must be obtained from U.S. Vital Records Offices in "Long Form" with the seal of the Secretary of State. This seal (Apostille) is an international method of authentication, which makes a foreign document valid in Italy.
All documents submitted must be translated into Italian by the applicant or by an official translator. A list of official translators is available on this web site.
The Consulate will not process any certificates containing errors or certificates missing the Apostille or other required documents. Uncompleted documents will be returned to the applicant.

IMPORTANT: Prior to submitting certificates, carefully check the names, dates and places of birth. In the event of an error or inconsistency, you must request that the issuing office makes the necessary corrections.
The certificates which have not been issued under the territorial jurisdiction of the General Consulate of Italy in New York, will be sent for registration to the relevant Town Hall in Italy through the Italian Consulate where that document has been issued and where the event occurred, for the formal validation as provided by the law.

It is responsibility of the applicant to provide the appropriate certificates that:

  • are in accordance with the law of the issuing Country/State;
  • meet the requirements of the Italian Consulate that serves the area in which the document in question was issued.

To find out which Consulate serves your area, please visit the following link.
Italian citizens who are not residents within the jurisdiction of the Italian Consulate in New York must submit Vital Records certificates to the Consulate serving the area where they reside.
Italian citizens residing in Italy must submit Vital Records certificates to the Town Hall of where they reside.

HOW TO REGISTER A CERTIFICATE OF BIRTH/MARRIAGE/DEATH
 
Italian citizens residing within the jurisdiction of the Italian Consulate in New York and registered with AIRE can mail or drop off all certificates (birth, marriage, death and divorce judgement).
They must submit:

  • Application form;
  • certificate of birth/marriage/death in long form with the Apostille;
  • Italian translation prepared by the applicant or by an official translator;
  • copy of valid Italian passport showing the applicant’s photo and signature;
  • photocopy of resident alien card or certificate of naturalization, and photocopy of the above mentioned documents.

PROCEEDINGS FOR REGISTRATION OF VITAL RECORDS IN ITALY

CHOOSE ONE OF THE FOLLOWING:

  • mail your documents to the Consulate General of Italy
    (690 Park Avenue, New York N.Y. 10065);
  • drop off your documents at the Consulate General of Italy;
  • if you have questions or concerns contact: newyork.statocivile@esteri.it or call
    (212) 439-8602 (from 2.30 PM to 3.30 PM)

ONLY FOR CERTIFICATES OF BIRTH: a letter confirming registration of birth is sent to the applicant. No letter of confirm or receipt are provided for all other document.
We advise to send registered mail for confirm.

ONLY FOR MARRIAGE CERTIFICATES: If applicable, it is also required final judgement of divorce or death certificate of previous spouse, translated into Italian and notarized with the "APOSTILLE" seal issued by the Secretary of State of the State where the divorce or the death took place.

ONLY FOR SINGLE PARENTS: If you were not married at the time your child was born, you also need to submit an “acknowledgement of paternity”, to be requested at the same office where the certificate of birth was issued. The certificate must also be notarized with the Apostille and translated by the applicant or by an official translator. For more information or how to request vital records please see Health State.


HOW TO REGISTER A DIVORCE JUDGEMENT

To register a divorce judgment, the following documentation is required:

  • Application for the registration of the judgment;
  • Affidavit attesting to the fact that no similar case between the same parties is pending, initiated prior to the foreign case in question, before an Italian court (both forms provided by the Consulate);
  • Certified copy of the final judgment, issued by the relevant Court, notarized with an Apostille;
  • Certificate attesting to the fact that "the judgment is no longer appealable" or that "no appeal has been filed", notarized with an Apostille;
  • Certified translation into Italian of the final judgment, notarized by a Notary Public, legalized with an Apostille;
  • Certified translation into Italian of the certificate n. 4, notarized by a Notary Public, legalized with an Apostille;
  • Valid passport;
  • Photocopy of all the documents specified above.

IMPORTANT: Divorce judgments which have not been issued under the territorial jurisdiction of the General Consulate of Italy in New York, will be sent for registration to the relevant Town Hall in Italy through the Italian Consulate where that document was issued and where the event occurred, for the formal validation as provided by the law.
It is responsibility of the applicant to provide the appropriate documents required by local laws and by the relevant Italian Consulate.
To access the Italian consular network, please visit the the web site of the Ministry of Foreign Affairs.

HOW TO OBTAIN VITAL RECORDS CERTIFICATES

Italian Consulates are not authorized to obtain certificates from Vital Records Offices.
If you are unable to obtain vital records certificates from your local Vital Records Office, because you no longer live in New York, for instance, you can either request them online at Health State - Vital Records (for New York State) or Department of Public Health (for Connecticut) or through Patronati (aid societies).
Patronati  are no-profit organizations providing the Italian Community with various services, mainly concerning pensions. You can find a list of Patronati in the Social Services Section of this website.

WHERE TO OBTAIN A BIRTH or DEATH CERTIFICATE

ONLY FOR CERTIFICATES OF BIRTH: a letter confirming registration of birth is sent to the applicant.
ONLY FOR SINGLE PARENTS: If you were not married at the time your child’ was born, you also need to submit an “acknowledgement of paternity”, to be requested at the same office where the certificate of birth was issued. The certificate must also be notarized with the Apostille and translated by the applicant or by an official translator. For more information or how to request vital records please see Health State.

Certificates issued in New York City (all five boroughs):

Certificates must be requested in "Long Form" with a" Letter of Exemplification" at:
Department of Health
For more detailed information on certificates of birth, marriage, death and divorce judgements, please continue.
Bureau of Vital Records
125 Worth Street
New York, NY 10013
tel. 212 788-4502

The certificates must also be legalized by the County Clerk, at the following address:
60 Centre Street
Room 141 Basement
New York, NY 10007
tel. 646 386-5955

The certificates must be then legalized with Apostille at the following address:
New York Department of State
123 William Street, 19th Floor
New York, New York 10038
tel. 212 - 417 5684

Certificates issued in the State of New York, but outside New York City:

The certificates must be requested in Long Form with Apostille at the following Office:
New York State Department of Health
Vital Records Office
800 North Pearl Street, 2nd Floor
Menands, NY 12204
tel. 518 – 474 3077
Web

The certificates must be then legalized with Apostille at the following address: 
Department of State
Miscellaneous/State Records Bureau
One Commerce Plaza, 99 Washington Avenue,
Albany, NY 12231
tel. 518 - 474 8642

Certificates issued in the State of Connecticut:

The certificates must be requested in Long Form at the Town Clerk, signed personally by the City Registrar.
For information:
Connecticut Department of Public Health
410, Capital Avenue, Hartford, CT 06134
Tel. 860 – 509 8000
Vital Records Customer Service: tel. 860 – 509 7700
Web

The certificates must be then legalized with Apostille at the following address:
Secretary of the State of Connecticut
Authentication Unit, 30 Trinity Street
Hartford, CT 06115
tel. (860) 509-6002

Certificates issued in the British Territories of Bermuda Islands:
 
The certificates must be requested in original at the following address:
The Registry General
1st Floor, Government Administration Bldg
30 Parliament Street
Hamilton, HM 12
BERMUDA
Tel. 441 – 297 7705
Web

The certificates must be then legalized with Apostille at the following address:
Parliamentary Registry Office
Valerie T. Scott Building
60, Reid Street
Hamilton, HM 12
BERMUDA
Tel. 441 – 297 7738

WHERE TO OBTAIN A MARRIAGE CERTIFICATE

Marriages celebrated in New York City (all five boroughs):

The certificate must be requested in "Extended Form" to the office of the City Clerk where the license was issued. The certificate must be signed by the City Clerk at the offices located at:

Manhattan: Office of the New York City Clerk
141 Worth Street
New York, NY 10013
Tel. (212) 669 2400

Brooklyn: Office of the City Clerk
210, Joralemon Street
Brooklyn, NY 11201
Tel. (718) 802 4107

Queens: Office of the City Clerk
120-55 Queens Blvd
Kew Gardens, NY 11424
Tel. (718) 286 2846

Bronx: Office of the City Clerk
851, Grand Concourse
Bronx, NY 10451
Tel. (718) 590 5307

Staten Island: Office of the City Clerk
10, Richmond Terrace
Staten Island, NY 10301
Tel. (718) 816 2290

The certificates has to be notarized by the New York County Clerk, at the office located at the following address:
60 Centre Street
Room 141 Basement
New York, NY 10007
tel. (646) 386-5955

The certificates must be then legalized with Apostille at the following address:
New York Department of State
123 William Street, 19th Floor
New York, NY 10038
tel. 212 417-5747

Marriages celebrated in the State of New York (outside New York City):

The certificate must be requested in "Long Form" at the following address:
New York State Department of Health
Vital Records Office
800 North Pearl Street, 2nd Floor
Menands, NY 12204
tel. 518 – 474 3077

The certificates must be then legalized with Apostille at the following address:
New York State Department of State
41, State Street, 3rd Floor
Albany, N.Y. 12231
Tel. 518 – 473 6306

Marriages celebrated in the State of Connecticut:

The marriage certificate, in "Long Form", can be requested at the Town Clerk where the license was issued, it must be personally signed by the City Registrar:
For information:
Connecticut Department of Public Health
410, Capital Avenue, Hartford, CT 06134
Tel. 860 – 509 8000
Vital Records Customer Service: tel. 860 – 509 7700
Web
 
The certificates must be then legalized with Apostille at the following address:
Secretary of the State of Connecticut
Authentication Unit 30 Trinity Street
Hartford, CT 06115
tel. (860) 509-6002

Certificates issued in the British Territories of Bermuda Islands:

The certificates must be requested in original at the following address:
The Registry General
1st Floor, Government Administration Bldg
30 Parliament Street
Hamilton, HM 12
BERMUDA
Tel. 441 – 297 7705

The certificates must be then legalized with Apostille at the following address:
Parliamentary Registry Office
Valerie T. Scott Building
60, Reid Street
Hamilton, HM 12
BERMUDA
Tel. 441 – 297 7738

Marriages to be celebrated in Italy in case one spouse is Italian:

United States citizens should follow the same procedures as listed in the information provided for marriages when both parties are U.S. citizens. For information visit Consular Services and select the link "Atto notorio" for marriages celebrated in Italy.

Italian Citizens who are resident in the jurisdiction of the Italian Consulate in New York and wish to marry in Italy need to provide for the posting of the banns (i.e., la pubblicazione) which is required when Italian citizens wish to celebrate their marriage in Italy and must be posted weeks before the scheduled marriage date.

The following documents must be presented:

1. Italian valid passport;
2. certificate of birth (estratto per riassunto dell’atto di nascita) issued by the Comune;
3. An affidavit (the "Atto Notorio"), sworn to by two witnesses, who must be over 18 and unrelated to either of the two parties or to each other and must personally appear before the competent Italian Consular Office;
4. application form (provided by the Consulate);
5. declaration that the are no obstacles to the celebration of the marriage (provided by the Consulate);
6. If applicable, it is also required final judgement of divorce or death certificate of previous spouse, translated into Italian and legalized with the "APOSTILLE" seal issued by the Secretary of State of the State where the divorce or the death took place.

To make an appointment with the Legal Office by e-mail newyork.notarile@esteri.it or call +(212) 439-8633 or (212) 439-8648 (between 2:30 pm to 4:00 pm) and Vital Records Office by e-mail newyork.statocivile@esteri.it  or call  +1(212) 439-8602 (between 2:30 pm to 3:30 pm). 
Please note that you must visit both offices on the same day. Please schedule accordingly.
After the declaration, banns must be posted at the Italian Consulate for eight consecutive days. The marriage can take place in Italy four days after the expiration of the aforementioned period. The Italian citizen may contact the Town Hall in Italy (Comune) where he/she wishes to marry in order to receive the instructions directly.

How to get married in New York City

For updated information please visit City Clerk.
Both the prospective bride and groom must appear together in person to apply for a marriage license. The application must be completed in the office of the County Clerk. The application consists of an affidavit wherein the applicants list various personal details such as their name, address, and birth place, date of birth, social security number, and marital history and make a sworn statement that there are no legal impediments to the marriage. Applicants who have been married previously must list all prior marriages on the marriage license application. They are required to supply their prior spouse's full name, the date the divorce decree was granted and the place the divorce was issued and may be asked to produce the final divorce decree. All divorces, annulments, and dissolutions must be finalized before applying for a new marriage license. If you are a widow or widower, you must provide your deceased spouse's full name and date of death. The marriage license is generated based on this information. It will be prepared while you wait, and you will take it with you upon your departure. You must wait a full 24 hours before your marriage ceremony can be performed unless you obtain a judicial waiver.

All applicants must bring valid forms of identification when applying for a marriage license.
Valid forms of identification are as follows:
 
1. Driver's license (from the United States or one of its territories);
2. Non-driver's identification card (from the United States or one of its territories);
3. Learner's permit from New York State only;
4. Active duty United States military identification card;
5. Passport;
6. United States certificate of naturalization (issued within the past ten years);
7. United States permanent resident card with valid expiration date;
8. States employment authorization card with valid expiration date.

 


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